Supplier Onboarding & Compliance
Vetting, documents and renewals in one place per supplier.
The situation
Certifications expire quietly. They are checked once at onboarding, the renewal date goes in someone's calendar, and that person changes role. The gap shows up in an audit, or on the day you need that supplier most.
What you end up with
- One supplier record with its documents attached
- Expiry and renewal tracked, not remembered
- Compliance status you can report on directly
As an xApp
Keeps one record per supplier with its certifications attached, and tracks each one to its expiry instead of to somebody's calendar.
- Replaces
- Supplier management and vendor portal subscriptions
- Application type
- Registry & Records
- Typically live in
- 2-4 weeks
- An estimate from this starting point, not a quote.
Out of the box
Each supplier has one record with its contacts, sites and documents. Reminders and escalation run from each certification's expiry date, not a forgotten calendar entry. Vetting is scored on the record, so the reason for approval sits beside it. Compliance reports across the whole base at once, so an audit question is a query, not a project.
- Supplier records with contacts and sites
- A document library per supplier, with expiry dates
- Renewal reminders and escalation
- Vetting questionnaire and scoring
- Compliance status reportable across the base
What typically gets tailored
The supplier record, document library and renewal engine are built. We tailor your standard: what you ask before approval, which certifications you truly require, and what score passes. Procurement then picks up approved suppliers in the system it already uses.
- Your vetting questionnaire and thresholds
- The certification types you actually require
- The hand-off to your procurement system
- Your category and spend structure
More in Registry & Records
Frequently asked questions
The BuildPad Supplier Onboarding & Compliance template is a production-ready application that keeps one record per supplier with its certifications attached, and tracks each one to its expiry instead of to somebody's calendar. It is a working application rather than a scaffold, and a build starts from it and is tailored to your data, your processes and your rules.
Want this one tailored to you?
We shape this application to your data, process and rules.